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Production Administrative Assistant

(Fast-Paced Environment)

About the Job:

Production Administrative Assistant
El Segundo, CA

Compensation:  Commensurate with experience
About the Company:

iDepo Reporters is a new court Reporting Company seeking to bring new ideas and new energy to the legal industry. We take pride in our accuracy, prompt, and reliable service. We value our clients and our work. We aim to be the best court reporting firm in the business. We are rapidly growing, with a casual, fun (yet hard-working), team-oriented, fast-paced environment working with cool people in a dynamic culture.  We are seeking to find someone to help fulfill iDepo Reporters’ goal.

 Job responsibilities:

Please read this section carefully. This position entails someone to primarily assist in producing court transcripts and with the preparation of transcripts for delivery to law firms.  This position requires the ability to meet deadlines, being accurate, and handle high volumes of production tasks. Compared to some other Assistant jobs you may see, this job is more fast-paced with an emphasis on producing jobs of transcripts, answering phones, plus a variety of errands and random tasks mixed in.  We are a small company, but rapidly growing, and organization and recordkeeping is essential. The more frequent the task, the more the ability to do that task is valued in a candidate.  

Duties:

  • Production of legal transcripts
  • Proofing and Quality Control
  • Assisting the Production Coordinator, Director of Client Services, and Calendar & Reporter Coordinator of day-to-day duties
  • Assisting with encoding, quality control, and  syncing  DVDs ( A plus)
  • Filing, typing, scanning, copying, printing, organizing files, etc., and answering, screening, routing phone calls

Skills/Qualifications

  • Multi-tasking
  • College education preferred
  • Strong command of grammar, punctuation, spelling
  • Meeting deadlines
  • Must handle pressure well
  • Fostering Teamwork
  • Letter writing
  • Emailing, answering phones, filing, updating database/data entry
  • Various administrative duties
  • Conducting research and data entry
  • Maintaining company files
  • Ability to adapt
  • Creative, solution finder

 Requirements:

  • Positive, optimistic, reliable, can-do attitude
  • Friendly, pleasant, kind, helpful personality
  • Attention to detail (very detail-oriented)
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to be in contact off hours for anything urgent (a plus)
  • Open to professional and personal growth
  • Honest, trustworthy, dependable
  • Ability to maintain sensitive or proprietary data in a confidential manner
  • Dedicated and focused, strong work ethic
  • Ability to work with or without direction
  • Computer proficient (typing, emailing, web browsing, (knowledge of Microsoft Word, Microsoft Excel a plus)
  • Multi-tasking skills, organized, time/decision management skills
  • Focused on not only keeping up, but moving forward
  • Ability to travel (on rare occasions)
  • Great sense of humor (a plus)
     

For Consideration:  Please email your resume and cover letter to

jobs@ideporeporters.com